▪ Monitors the tender submission process for formatting, completeness, consistency, and compliance.

▪ Assists in the management of data related to the tendering process and prepares tenders and standardized tender templates and documentation.

▪ Prepares initial tender documentation and coordinate obtaining the required approvals and maintains a list of qualified vendors, especially as related to planned tenders.

▪ Compilation of various input to create a more complete tender proposal, monitoring deadlines, coordinate the technical and commercial evaluation and contract negotiation.

▪ Liaises with the User Department on an ongoing basis with respect to Tender requirements and Tender status.

▪ Corresponds with vendors in conjunction with the tender process as required, ie, non-disclosure agreements, confirmation of interest, etc.

▪ Assists in preparation and/or review of Tender Documentation Packages comprising of Instructions to Bidders, Contract Form, General Terms Conditions, Bid Forms, etc.

▪ Assemble and maintain internal Procurement documentation relating to the tendering process, including recording management approval relating to tendering and contracting actions.

▪ Maintains tender files and arranges their archiving upon Tender completion.

▪ Prepares Tenders status reports and expected timelines on a regular basis and when requested.

▪ Prepares correspondences to internal departments, bidders and contractors.

▪ Follow through successful acquisitions to completion ensures the completeness and accuracy of contracts, including monitoring all related liabilities and third party contracts.

▪ Stays abreast of and communicates any changes in contractual requirements.

▪ Ensures tenders are accurately and timeously articulated and prepares return documentation to Supplier.

▪ Re-orders as necessary to maintain optimum supply levels.

▪ Tracks the status of all tenders and acknowledgement of tenders by Suppliers and customers to be informed.

▪ Undertakes filing as required to maintain accurate and accessible records.

▪ Arranges and attend meetings as instructed. Take meeting notes/minutes if necessary.

▪ Prepares and communicates shortage and backlog monthly and quarterly reports, and provides visibility of other potential interruptions to customers and for executive management meetings.

▪ Builds and maintains positive working relationships with co-workers, other agency employees and the public using principles of good customer service.

▪ Employee may be assigned other duties, in addition to, or in lieu of those described above, according to the needs of the location or Company.

▪ Complies with all “The company” procedures applicable to the job function.

▪ Responsible for the implementation, development and maintenance of the applicable “The company” Management Systems as defined in the “The company” System documents.

Requirements

3 Years related tenders experience in a related field.

▪ Experience in Tender processes - RFI's, RFQ's and RFP's.

▪ Strong knowledge of local business practices and legal processes.

4. Professional Qualifications / Certifications

CIPP or CIPM or any in related field.

5. Academic Qualifications

▪ Diploma or above degree required.

6. Additional Requirements

▪ Excellent English Verbal and written is essential.

▪ Arabic desirable.

▪ Comprehensive knowledge of all applicable authorities.

▪ Valid Saudi driving licence.

▪ Working knowledge of industries division rules and regulations.

▪ Technical writing skills.

▪ Ability to maintain organised project tracking system.

▪ Comprehensive knowledge of personal computers and software packages, including specific knowledge of HTE, MS Word, Excel, PowerPoint, Access and procurement card software.

▪ Ability to establish & maintain effective working relationships with co-workers, supervisors and managers.

▪ Ability to interact effectively with suppliers and to operate tools and equipment.

Tendering /Purchasing - Daco

Tendering /Purchasing - Daco

Job Description