Office Admin Sec

Personal Assistant

Job Information

Job Opening Status

In-progress

INDUSTRY

LOCATION

Egypt

Work Experience

3+

Job Description

-Reporting to senior management and performing secretarial and administrative duties.

Typing, formatting, and editing reports, documents, and presentations when needed.

Follow up needed permits for management and staff (Work permit, residence permit, etc, …)

Follow up on social security requirements and keep company up to date on any changes and follow up on entertainment tax and visit for payments.

Follow up on invoices from suppliers and coordinate payments with accounting.

Organize recruitment in coordination with HR Officer and Regional Operations Manager.

Coordinate with IT department on all office equipment.

Manage executives' schedules, calendars, bookings and appointments.

Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed and maintained, supply requisitions are reviewed and that clerical functions are properly conducted.

Establish and monitor procedures for record keeping.

Monitor and maintain office supplies inventory.



Operations:


§ Coordinate and follow up operational needs from accountant and lawyer.

§ Follow up on contracts ( mall contracts, employee contracts, etc, …) as requested by upper management and be the key contact with malls in which company has stores.

§ Represent company at some governmental entities when needed.

§ Coordinate with operations to meet needed manning.

§ Follow up on import of goods with logistics and clearance agent, as well as coordinating all paperwork for import.

§ Research and secure deals with suppliers in coordination with the Head Office.



Requirements

Bachelor’s degree in accounting, business management or relevant 
Related Work Experience Minimum 5 years of experience in office management, administrative or assistant experience
Language Skills Strong command of English – Arabic languages
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Strong organizational and planning skills
Proficient in MS Office
– Knowledge of accounting, data and administrative management practices and procedures


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